Introduction to Simplifying Your Day

[00:00:00] Want to simplify your day and reduce decision fatigue? In today's special New Year's series on Thrive in 5, I'll show you how creating a daily routine for repetitive tasks can free up mental energy, boost productivity, and streamline your schedule. 

[00:00:16] Today, we're focusing on creating a daily routine for repetitive tasks.

[00:00:55] While they might seem small, repetitive tasks can take up a lot of mental space and time if not managed well. Developing a routine for these tasks not only helps you complete them more efficiently, but also frees up your brain for bigger, more important work. So let's look at how we can craft a routine that fits and maximizes your productivity.

Identifying Repetitive Tasks

[00:01:16] So first we're going to start by identifying the tasks you do every single day that are repetitive. These could be checking emails, updating spreadsheets, preparing meals, or even daily cleaning. Write them down, take note of how much time each task typically requires.

[00:01:33] Recognizing these tasks helps you see where you can streamline your workflow. Once you have a clear list, you can start grouping them into categories that make sense for your day. For example, you could set up a time block for all admin work in the morning and reserve part of the afternoon for household chores.

Scheduling Your Tasks

[00:01:53] So after you have identified your repetitive tasks, the next step is to assign specific time slots for them inside of your day. The key here is consistency. Doing the same tasks at the same time every day builds a habit that becomes almost automatic. This reduces the mental effort it takes to decide when to tackle these tasks, freeing up that energy for more complex projects.

[00:02:19] For example, you might dedicate the first 30 minutes of your workday for sorting through emails and messages. Or if you work from home, set a mid morning block for tidying up your space. Sticking to a schedule helps build rhythm and predictability into your day, making it a lot easier to manage your workload. 

Using Tools and Automations

[00:02:38] Where possible, use tools like automations to make repetitive tasks even more efficient. For example, use templates for emails you send regularly. Automate reminders for recurring tasks. Set up routines for things like bill payments or calendar updates.

[00:02:55] These tools can handle small details for you, so you can stay focused on higher value work. The more you can delegate or automate, the more streamlined your daily routine becomes. This helps minimize decision fatigue and ensures your day flows more smoothly. 

Benefits of a Daily Routine

[00:03:10] Creating a daily routine for repetitive tasks works because it adds structure to your day, reducing energy spent on planning and decision making.

[00:03:19] When you don't have to think about when to do these tasks, you can focus your brain power on tasks that require creativity and strategic thinking. Plus, knowing when these tasks will be completed gives you a peace of mind and helps to prevent procrastination. Routines also foster discipline and consistency.

[00:03:39] Two qualities that support productivity and goal achievement. The predictability of a routine can reduce stress, help you stay organized, and create a sense of accomplishment when you check off those recurring to dos. 

Action Steps Recap

[00:03:52] So to recap, your action steps today are identify your repetitive daily tasks and list them out.

[00:04:00] Set a consistent schedule for completing these tasks and stick to it. Leverage tools and automations to streamline your routine even further. By creating a daily routine for repetitive tasks, you're not just freeing up your time, you're creating more mental space and energy for what truly matters in your day.